Data formatting in Excel worksheets (or sheets) is a simple process that needs basic understanding. Worksheets can be made in several quick and easy methods that appear professional and efficiently present your facts.

To make your Excel workbook look professional, you must set up the font sizes correctly. You also need to set up the margins correctly, so the text does not run into the margin area. This will be comfortable to read and interpret your data without scrolling around too much.

You can also use color schemes consistent across your workbook to look like a single work instead of giving a feeling of different pieces stitched together on the same page. This will make people feel comfortable reading and interpreting your data without scrolling around too much.

You should also use different styles whenever possible instead of manually applying to format each time. This will reduce the time and the hardships when changes need to be made or new information needs to be added to existing cells.

However, if there are times when doing so would take too long, then go ahead and do it manually but try not to do it every single time because this can become tedious very quickly.

You can learn to format an excel sheet from an excel course online in the comfort of your home. Here are a few formatting ideas.

Adding colors:

In Excel, the text is color-coded to provide context for the data. You can learn more about the type of data you’re working with by taking a quick look at the spreadsheet.

If you color code your columns, it becomes much easier to understand which pieces of information belong in each column. This helps streamline your work process and allows you to complete tasks more quickly and accurately.

Steps:

  • Select the cell(s) you want to copy.
  • Click on the dropdown arrow next to the Font Color symbol in the Home tab.
  • Choose the color you wish from the available color palette.

Bold and italics:

Bold text emphasizes a point and draws attention to the sentence’s most crucial piece of information. One word in a sentence should be bolded if you wish to draw attention to it.

On the other hand, Italic text indicates something distinctive about the data. For example, it can also be used to show emphasis on a quote or an excerpt from another piece of writing.

  • The cells you want to be in bold or italicized must be selected.
  • Locate the Bold and Italic icons under the Home tab’s Font section and select the one you desire.

Note: If you’d like, you could also click both icons to format the text in both ways.

Conditional formatting:

Conditional formatting rules can be applied to different data types, such as numerical values, dates and times, or text strings. The two components of the rule: The condition defines when the rule should be applied; it is usually based on the value contained in the formatted cell. The action specifies what type of formatting will be applied to the cell.

Steps:

  • Make a complete selection of the column to which you want to apply this rule first.
  • Click the Conditional Formatting icon under the Home tab.
  • Select Greater Than and Highlight Cell Rules.
  • Your prior selections will be reflected in a pop-up box that will appear. Use the dropdown menu on the right to choose a specific formatting choice after entering 1000 in the blank field. Select the “OK” option.

You can learn more formatting techniques by attending an excel course online in the comfort of your home.